Planning and managing meetings are typical business tasks that can easily eat into your precious time and lack the results you desire. iMindMap is the perfect tool for streamlining the meeting process; it will save you time before, during and after the meeting with its productivity-strengthening feature set.
In this article, we will show you 3 simple ways you can use the Mind Mapping technique to plan and lead meetings with precision, and ensure that you use information, time and resources to their full potential. So let’s get started…
Planning the agenda will give the meeting a clear focus, not only for the person leading the meeting, but for the attendees as well. It will show the team that the leader has a set plan, which will reassure them that their valuable time is not being wasted. With the agenda mapped out in front of everyone, it is more likely the meeting will stay on track.
The radiant layout of a Mind Map gives you a pre-structured framework, that will allow you to freely capture and explore your ideas without getting lost in the detail.
I’m sure everyone has felt that horrible feeling of being unprepared for a meeting at some point. With hundreds of emails rolling into your inbox every day, missing a key point, such as ‘everybody has to bring at least 5 ideas to the meeting’, is easy to do.
Any good leader should know that perfect planning will increase the likelihood of successful results. If the meeting attendees need to prepare anything prior to the meeting, they need to know in advance.
Make a Mind Map of what the meeting attendees need to prepare beforehand, and share it with them prior to the meeting. The iMindMap Cloud allows you to share maps between contacts, or alternatively, maps can be exported as a variety of formats, such as an image or document, to be given as handouts.
An important principle of Mind Mapping is using one keyword per branch, so the important ideas will be conveyed clearly and relevant associations will occur instantly.
During the meeting, you can use the Mind Map agenda you created and simply build upon this to capture the minutes. This will give the meeting a solid framework, and can be referred to to ensure that all points are covered.
For every topic discussed, add a branch for each action point to highlight what needs to be done to achieve the objective. The radiating structure of a Mind Map allows you to keep adding details without losing a coherent structure.
Once every detail has been added to the map, it should be shared with the relevant people to ensure that plans are clearly communicated and acted upon.
So there you have it, careful planning, clear communication, and a solid framework are the key ingredients for ensuring your meeting goes off without a hitch. If you need to think with clarity, plan with precision and pack a punch in your meetings, iMindMap is the tool for you.
Download the iMindMap free trial and give it a go the next time you have a meeting coming up.